Fragmented production assets
Location plans in OneDrive, storyboards in email, receipts on an SSD. Important files disappear or end up in the wrong hands.
Solutions
Project Management — built for modern photo & video teams
Keep every shoot, file, approval, and signature in one structured hub. Coordinate hybrid productions, track time, and handle releases without leaving the workspace.
One workspace for all your projects, files, timelines, and approvals. No more scattered folders. No more chaos.
The Pain
Production chaos drains time and hides risk
Multiple shoots, media types, and collaborators create blind spots — especially when critical files and releases live in different tools.
Hybrid workflows without context
Photo, video, and hybrid campaigns run in parallel – but deadlines, owners, and dependencies rarely live in a single workspace.
Missing releases & approvals
Model releases and rights management are easy to forget. That exposes teams to legal risk and slows down delivery.
The System
Create one parent project and bring every asset together
Whether it’s a photo shoot, a video production, or a hybrid campaign, your parent project becomes the command center for every detail.
Your project becomes the home for everything
Drop in every document once, keep it searchable, and give collaborators the context they need instantly.
- Location plans and permits
- Schedules, shot lists, and run sheets
- Storyboards and creative treatments
- Invoices, receipts, and vendor quotes
- Equipment checklists and budgets
- Any file required for client approvals
- Model releases and contracts
- Time tracking entries for billing
Link photo & video workstreams without losing clarity
Lean on structured workflows instead of memory. Every stakeholder sees the same milestones, assets, and release status.
- Link unlimited photo and video sub-projects under one parent record.
- Track milestones, dependencies, and owners in a single view.
- Give every collaborator the same context without extra tools.
- Reuse templates to spin up the next campaign in minutes.
Key Features
Everything organized, signed, and on time
Four pillars keep your productions moving smoothly — even when multiple shoots run in parallel.
Unified photo & video structure
Create one parent project and attach every shoot to it. Avoid duplicate folders, stay aligned across media types, and see progress instantly.
- Unlimited sub-projects
- Shared milestones & status
- Cross-media visibility
Integrated model release workflow
Design releases with smart placeholders, send a secure Magic Link, and capture signatures online. Every signed PDF lives right inside the project.
- Customizable templates
- Magic Links per tenant
- Instant PDF access
Centralized file repository
Upload every asset once and keep it versioned in one secure place. No more juggling SSDs, email threads, or disconnected cloud folders.
- Structured folders
- Searchable metadata
- Share-ready links
Native time tracking
Log billable hours without leaving the workspace. Reference them later for client invoices or internal retrospectives.
- Per-project logging
- Billable & internal tags
- Full audit trail
Project walkthrough
Instantly show how Exportlab runs every project move
One hero view that covers assets, comments, releases, and contracts without switching tabs.
Outcomes
What this means for your studio
Bring order to complex productions and prove your value faster.
- Stay organized from planning to delivery, no matter the media mix.
- Never lose documents, releases, or approvals again.
- Automate compliance with digital, trackable model releases.
- Spend less time on admin and more on creative work.
- Look professional when sharing progress and files with clients.
- Build repeatable workflows you can roll out to every new production.
Ready to centralize every production brief, release, and file?
Book a project walkthrough and see how Exportlab keeps hybrid shoots organized end-to-end.