Get Exportlab notifications in Microsoft Teams
Production teams that work in Microsoft Teams should not have to switch to Exportlab to find out what happened. A contract was signed, a video finished processing, a client submitted feedback — these are things your team needs to know, and they should arrive where the team already is.
The Exportlab Microsoft Teams integration sends notifications to your Teams channels when important events happen in Exportlab. You choose which events to receive and where they go. Everything else is automatic.
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What is the Teams integration?
This is a notification integration. When something happens in Exportlab — a gallery is published, a guest uploads files, storage hits a warning threshold — Teams receives a formatted message in the channel you configured.
It is one-directional: Exportlab sends, Teams receives. There is no workflow builder involved. Your team stays informed without checking Exportlab, and without anyone having to manually relay updates.
If you want to trigger actions in other tools based on Exportlab events — updating project boards, creating tasks, modifying CRM records — the Make or Zapier integrations are better suited for that.
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Why connect Exportlab with Microsoft Teams?
Studios, agencies, and production companies that run on Microsoft 365 already use Teams as the central communication hub. Email, calls, file sharing, project channels — it is all there. What is missing is Exportlab.
Without this integration, Exportlab events exist in a silo. Someone has to check, notice something changed, and tell the team. That step adds friction and introduces delay.
With the Teams integration, events arrive directly in the channels where the conversation is already happening:
- A contract is signed — the project channel knows before anyone opens Exportlab
- Video feedback arrives — the editor sees a notification in the production channel
- A gallery goes live — confirmation lands in Teams without a manual check
- Storage is running low — the alert goes to whoever manages the account
Different events can go to different channels. Business events go to the client or account channel. Production events go to the creative team. Background alerts go to the right person — not everyone.
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How to set up the integration
Step 1 — Create a webhook in Microsoft Teams via Power Automate
The Exportlab Teams integration uses an incoming webhook, which you create through Power Automate (Workflows) in Teams.
In Teams, navigate to the channel where you want to receive notifications. Click the + (Apps) button and search for Workflows. Choose the "Post to a channel when a webhook request is received" template. Follow the steps to configure the webhook and copy the webhook URL when it is generated.
Exportlab includes a visual tutorial inside the settings panel that walks through this process step by step.
Step 2 — Paste the webhook URL into Exportlab
In Exportlab, go to Settings → Integrations → Microsoft Teams. Paste the webhook URL into the input field and click Connect. The URL must include powerplatform.com or webhook.office.com.
Step 3 — Enable the events you want
After connecting, a list of notification events appears. Toggle on the events that are relevant to your team. You can update these at any time without reconnecting.
Step 4 — Test the connection
Click Test to send a test notification to your Teams channel. If the message arrives formatted correctly, the integration is active.
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Available notifications
Contract Signed
Fires when a client signs a contract in Exportlab. The project team sees immediately that the job is confirmed, without waiting for an email or a meeting.
Contract Fully Executed
Fires when all parties have completed signing. If your contracts require multiple signatures, this event signals that the agreement is fully binding and the project can move forward.
Video Review Feedback
Fires when a client submits feedback on a video in Exportlab's review tool. The notification includes the reviewer's name and a summary of their comments, so the editor can respond quickly.
Gallery Published
Fires when a gallery is published or unpublished. Useful for confirming that client delivery happened, or alerting the team when access has been changed.
Video Processing Complete
Fires when a video finishes processing after upload. The notification links directly to the video desk, so the team can jump straight to the review without navigating through Exportlab.
Group Shoot Check-in
Fires when someone checks in at a group shoot. Useful for studios running structured portrait days or events — the team sees arrivals as they happen.
Guest Upload
Fires when a client or guest uploads files through a guest event link. A useful signal that incoming content has arrived and is ready to review.
Storage Warning
Fires when workspace storage usage exceeds a threshold. An early alert prevents upload problems during active projects.
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Practical examples
Agency project channel
An agency routes all Exportlab events for a specific client to that client's Teams channel. Contract notifications arrive there when the deal is confirmed. Video feedback lands there when the client reviews a cut. Gallery delivery confirmation goes there when the work is sent. The account team stays informed without opening Exportlab.
Creative team channel
A production team has a Production channel where video processing and feedback notifications arrive. Editors see when a new version is ready to review and when client notes have come in — all without switching tools.
Operations and management
A studio manager receives storage warnings and contract events in a private channel. Contract signed means a new project needs to be scheduled. Storage warning means it is time to review the plan. Both arrive without anyone having to track them down.
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Exportlab and Teams vs. Slack
Both the Slack and Teams integrations work the same way and support a similar set of events. If your team uses Teams, this is the right choice. If you use both, you can connect both integrations independently and route events to wherever they are most useful.
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Get started
The Exportlab Microsoft Teams integration takes a few minutes to set up and keeps your team informed without adding a new tool or a new habit. If your production team lives in Teams, Exportlab events belong there too.
